Keeping up with supply market trends, supplier economics, and best practice sourcing. Determining the best method of procurement by analyzing the customer needs, specifications, and budgetary requirements all while satisfying the regulations as outlined in the Lottery Purchasing Manual and ensuring ethical and procedural standards are maintained at 100%. Preparing solicitations wherein awards will result in the best value, to ensure customer needs are met while achieving the most favorable terms for the Lottery. Acting as project lead when collaborating with technical experts in developing detailed specifications or project planning. Acting as lead negotiator for major programs to understand goods being procured, prepare parameters for negotiations (requirements, concessions) and develop comprehensive contract documents that include detailed requirements of all parties including the requirements of other Lottery Departments affected by the resulting contract. Consistently developing methods for adding value to services provided to customers while identifying and executing cost savings. Other duties involve managing contracts by: Establishing Key Performance Indicators (KPI's) to monitor duration, renewals, and reporting requirements. Establishing metrics to measure and assess the effectiveness of all contracts. Monitoring the tasks and reporting requirements of the Contract Administrator as it pertains to assigned contract Attending technical reviews and performing contractual interfacing with Contractors to include receiving and transmitting all correspondence relating to deliverables, contract changes, approvals, invoices, and payments. Maintaining contract files and records, preparing status reports, and reconciling differences between Contractor and other Lottery Departments. Monitoring and promoting the active recruitment of SWaM vendors as well as administering the Agency's SWaM program. Assisting with the Administration of the Agency's Small Purchase Charge Card (SPCC) Program.
Demonstrated technical writing skills when writing procurement documents (solicitations, contracts, MOU's, scoring documentation, etc.) Ability to independently determine the appropriate method of procurement for each purchasing transaction. Expert negotiation skills. Extensive knowledge of the principles and practices of procurement, developing detailed solicitations, evaluating vendor responses, negotiations, contract preparation, and monitoring contractor performance. Working knowledge of managing and prioritizing a large volume of purchasing programs. Ability to consult effectively with all levels of management, including leadership. Strong technical writing, verbal, interpersonal, organizational, and presentation skills. Bachelor's Degree in Business Administration, Acquisition and Contract Management, or related field. Significant experience negotiating multi-million dollar goods and services contracts, including developing and negotiating contract terms and conditions. Ability to communicate effectively (oral and written). Proficient with desktop applications such as, but not limited to, Microsoft Word, Excel, and Access. Detail oriented with self-starting and problem solving qualities, and the ability to interpret a variety of instructions furnished in written, diagram, verbal, or scheduled form Ability to work well under pressure, prioritize work and meet deadlines. Ability to use analytical skills to visualize, articulate, and solve both complex and straightforward problems with limited existing templates or solutions. Minimum 2 years extensive procurement experience. Ability to effectively and independently lead procurements on a project by project basis with internal customers. Ability to interpret, explain, and properly apply rules, regulations, contract language, laws, policies, and procedures. An equivalent combination of training and professional work experience may be substituted.
Please apply at https://virginiajobs.peopleadmin.com/postings/227501