Job

Senior Buyer

  • Company: City of Boca Raton
  • Location: Boca Raton, Florida 33432 United States
  • Salary: $64,292 to $108,763
  • Date Posted: November 2, 2022
  • Closing Date: December 5, 2022

Description

GENERAL DEFINITION OF JOB: Performs professional work procuring various services, goods, supplies, materials, equipment, and construction; does related work as required. Work is performed under minimal supervision.

ESSENTIAL FUNCTIONS:

• Processes purchase requisitions and issues Purchase Orders; verifies available funding and utilized procurement process in compliance with State, local laws, and City Purchasing regulations;

• Develops and researches specifications; reviews specifications for clarity, accuracy, and necessary related information;

• Develops and manages various solicitation methods (i.e., bids, request for proposals, quotations and compliance checklists;

• Solicits, receives, and analyzes competitive bids, requests for proposals, and informal solicitation processes;

• Develops council recommendation letters for award, and monitors vendor performance and assists the departments in contract management;

• Conducts bid openings, pre-bids, and other procurement related meetings in accordance with Florida Sunshine law;

• Act as chairperson for selection committees and assist Department in contract negotiations;

• Researches a variety of sources, documents, etc. to ensure adequacy of specification in terms of clarity, precision, and related criteria;

• Meets and consults with department representatives regarding the preparation for bid packages, bid analysis, evaluation, and award;

• Monitors and updates status of annual contracts listing;

• Researches and obtains Florida State contracts and other Intergovernmental contracts;

• Review and research of sole source procurement submittals from Departments;

• Advises City departments and Vendor Community on procurement policies and procedures.

• Assists assigned departments with purchasing activities;

• Seeks new innovative methods and practices to improve operational efficiency and effectiveness; Issue purchase orders or contracts as applicable after award approval;

• Keeps abreast of changes in policies, regulations, state and local laws, and directives to determine the best effect on overall operations

• Provide training and develops solutions to contractual problems;

• Develop plans for accomplishment of assigned functions to meet priorities, deadlines and implementation of goals established by management;

• Assist City Departments in monitoring and maintaining assigned annual contracts for various services, goods, construction, and commodities utilized by the City;

• Reviews and monitors small dollar procurements and develops possible new supply sources and possible new term contracts;

• Reviews bidder database and develops possible new supply sources; Handles unique and complex procurements and research assignments;

Requirements

MINIMUM AND PREFERRED QUALIFICATIONS:

• Bachelor's degree from an accredited college or university with a degree in business administration, contract management, or purchasing or a closely related field required;

• Five (5) years of experience in procurement of construction, materials, goods, equipment, and supplies for a government entity.

• Certified Professional Public Buyer (CPPB) certification or equivalent professional certification preferred.

• Possession of a valid State of Florida Class "E" driver's license.

Application Process

ESSENTIAL EMPLOYEE DESIGNATION: When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, employees in this classification will be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.

PHYSICAL AND ENVIRONMENTAL DEMANDS OR CONDITIONS: The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the essential functions of this job, the employee is frequently required, weekly or up to daily, to:

• Ability to lift, push, pull or otherwise move articles weighing up to 25 pounds;

• Remaining in a stationary position, often standing, or sitting for prolonged periods;

• Moving about within the immediate work area to accomplish tasks;

• Moving from one worksite to another;

• Operates a computer and other equipment using motions requiring manual dexterity or fine motor skills;

• Ability to identify and distinguish colors;

• Communicate with others to exchange information;

• Reading comprehension to proofread and check documents for accuracy;

• Repeating motions that may include the wrists, hands, and/or fingers;

• Operates a computer and other equipment using motions requiring manual dexterity or fine motor skills;

• Work in a normal office environment with few physical discomforts;

• Work with equipment or performing procedures where carelessness would probably result in minor cuts, bruises, or muscle pulls.

POST-OFFER BACKGROUND REQUIREMENTS:

• The background check process for this position may include:

• Criminal Background Check

• Employment Verification

• Reference Checks

• Motor Vehicles Report (MVR) Check

• Educational Verification

• Certification/License Verification

Contact Info


Name: Ivelsa Guzman
Phone: 561-393-7874
Email: IGUZMAN@CI.BOCA-RATON.FL.US
Closing Date: December 5, 2022
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