Job

Contract Specialist

  • Company: Clayton County Board of Commissioners, Central Services Department
  • Location: Jonesboro, Georgia 30236 United States
  • Salary: $36,853 to $36,853
  • Date Posted: September 15, 2022
  • Closing Date: November 15, 2022

Description

PURPOSE OF CLASSIFICATION

Executes highly responsible administrative and contract work for the Central Services Department. Work requires a thorough knowledge of department operations, procedures, and overall County organization performed with considerable independence and confidentiality and interpretation ion of policies, which may include special assignments that involve independent research.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Prepare specifications, contracts and solicitation documents, including all related research and analysis. Prepare and analyze competitive sealed bids and requests for quotations. Identify and notify potential sources. Conduct pre-bid conferences. Prepares legal notices for publication in newspaper, monitors for compliance, and files as required by County ordinance; prepares bid packages and makes distribution to vendors, news media, and other interested parties; handles E-Bid system. Recommend lowest responsive, responsible bidder on ITB’s, Confer with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures and to obtain information on required products and services. Perform contract administration, including liaison between vendors and departments, compliance with contract terms and conditions, compliance with grant requirements. Coordinates renewal of annual contracts; determines renewability of contracts; forwards renewal notices to using department and contractors; schedules re-bids as necessary. Maintains renewal files; prepares renewal documents; contacts appropriate departments of contract expiration, renewals, agreements, re-bids, terminations, or awards; notifies vendors of re-bids and renewals by written correspondence and telephone contact; maintains and updates contracts calendars both manual and automated. Review and process contracts, purchase orders, change orders and other documents within delegated authority. Maintain the integrity of the public procurement process. Responds to public requests for bid documents; mails documentation as appropriate. Confers with the County's Legal Department and Risk Management Division on insurance and legal issues Provide guidance and assistance to other employees, as required. Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services. Engage in procurement planning with client departments. Routinely meet and communicate with client departments in order to identify and provide high-quality service to meet client service delivery requirements on a timely basis. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner. Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary. Maintain individual workload statistics. Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-ups. Prepares folders; maintains purchasing files, program records, legal documents, etc.; prepares or completes various forms, repo11s, correspondence, and/or other documents. May train clerical staff. Perform other related duties as required.

Requirements

MINIMUM REQUIREMENTS:

Education: High School Diploma or GED. Work Related

Experience: Minimum of one (1) year of progressively responsive experience and/ or training that includes contract experience I n preparing Invitation to Bid (ITB) and renewing annual contract documents; or any equivalent combination of training, and experience that provides the requisite knowledge, skills, and abilities for this job.

Required Certification: Must possess and maintain a valid Georgia driver's license and Certified Professional Public Buyer (CPPB) or equivalent preferred. Must obtain CPPB with three (3) years of being placed in this position.

Application Process

To apply, visit: https://munisselfservice.claytoncountyga.gov/ess/employmentopportunities/default.aspx

Contact Info


Name: Stephanie Moncrief
Phone: 770-472-8193
Email: stephanie.moncrief@claytoncountyga.gov
Closing Date: November 15, 2022
Advertisement