Procurement Specialist

  • Company: County of San Diego
  • Location: San Diego, California 92123 USA
  • Salary: $57,512 to $70,678
  • Date Posted: June 8, 2022
  • Closing Date: July 5, 2022


The Procurement Contracting Series is a professional level series. Incumbents perform a wide variety of buying and purchasing activities. Positions in these classes are allocated only to the Department of Purchasing and Contracting. This is the first working level class in this series. Under general supervision, incumbents are responsible for routine and more challenging procurements, exercising judgment within guidelines and independently procuring within delegated authority.

Essential Functions: Reviews requisitions and specifications using on-line requisition system. Advises user department representatives on purchase methods and alternate products and may recommend substitutes. Solicits quotations and bids. Negotiates prices and terms. Drafts agreements, including purchase orders and contracts. Resolves discrepancies and invoice problems. Assists departments with requirements development. Prepares formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria. Makes award determinations. Performs lifecycle contract management, including communicating with suppliers and departments regarding services and complaints. Recommends new or revised purchasing procedures. Assists suppliers registering on County self-service website to receive solicitations and supports supplier outreach events. Makes presentations to groups.

KNOWLEDGE, SKILL AND ABILITIES Knowledge of: Purchasing practices and procedures, including the competitive bid system Supplier practices regarding pricing, material management, shipping, warranties and invoicing Accounting principles and cost/price analysis Contract management practices and systems Negotiated procurement General business practices and procedures Principles and practices of public sector purchasing Contracting law, Uniform Commercial Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations and awarding of contracts County customer service objectives and strategies Current technology and trends in the profession Telephone, office, and online etiquette

Skills and Abilities to: Read, interpret and explain laws, rules and office policies and procedures Use electronic purchasing systems, modern office equipment and software Follow written and oral instructions Perform basic math; use and calculate measuring units File, search for, and retrieve records Prepare written contractual documents and complete documentation Compile data for purposes of bidding and awarding contracts Effectively communicate orally and in writing Establish effective working relationships with management, employees, employee representatives and the public representing diverse cultures and backgrounds Treat County employees, representatives of outside agencies and members of the public with courtesy and respect Assess the customer's immediate needs and ensure customer's receipt of needed services through personal service or making appropriate referral Exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations Provides responsive, high quality service to County employees, representatives of outside agencies and members of the public by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner Desirable Traits Communicates Effectively, Knowledge Worker, Customer Focused, Values and Respects Others, Drives to Excel, Teamwork and Collaboration, Continuous Learning, Demonstrates Ethical Behavior, Supportive of Change.


A bachelor's degree from an accredited U.S. college or university, or certified foreign studies equivalency business administration, accounting, finance, marketing, economics or a closely related field; AND one (1) year of progressively responsible buying experience, purchasing of a variety of commodities and services in a highly regulated industry or public agency; OR Five (5) years of progressively responsible buying experience, purchasing a variety of commodities and services in a highly regulated industry or public agency; OR Possession of a CPPB, CPM, CPSM, CPPO, CPCM, or CACM certificate in purchasing/procurement management, as described under Certification/Registration; OR Three (3) years of experience as an Assistant Procurement Specialist with the County of San Diego

Note: Education and work experience may be substituted on a year-for-year basis.

Application Process

Apply at:

Contact Info

Name: Larise Baker
Phone: 858-505-6384
Closing Date: July 5, 2022