DescriptionThis is administrative and specialized technical work involving the responsibility for purchasing commodities, materials, supplies, equipment, and services to meet the operational requirements. The Purchasing Manager will assure adherence to economical purchasing methods and procedures for procuring materials, supplies, services, and equipment. Purchasing Manager will be responsible for the review of requisitions, preparation of specifications and bid invitations, analyses of bids, preparation of recommendations, supervision of the property control function, including any support staff, and related work. Assignments are received orally and in writing. Purchasing Manager is expected to anticipate work assignments, exercise judgment, and make decisions within the scope of responsibilities. Work is performed under the general direction of the Financial Services Director, or designee.
Plans, organizes, develops, and coordinates effective purchasing procedures for the requisition and procurement of materials, equipment, and services. Coordinates and prepares bid specifications, advertising, and selection processes for purchases requiring competitive bids. Coordinates with administration to place legal advertisements, conducts bid openings, and tabulate bids. Assures compliance with local, state, and federal purchasing policies, procedures, and regulations governing public purchasing and competitive bidding. Communicates with vendors, external sales staff, and all levels of internal staff concerning the availability and purchase of various items. Reviews requisitions up to authorized purchase limits and makes decisions regarding optimum systems for procurement. Prepares and issues purchase orders; ensures the receipt of all goods, materials, services, and equipment in accordance with specifications and contract provisions. Develops and maintains purchasing manuals; establishes and maintains records and controls relating to City purchasing activities. Develops and manages the establishment and maintenance of a comprehensive vendor resource and records system for all City purchasing activities. Consults with and advises municipal departments of their purchasing needs. Conducts special surveys or studies and prepares reports on findings. Interviews sales representatives and visits sales establishments to evaluate merchandise for quality and grade. Meets with vendors and/ or visits point-of-sale as required. Disposes of surplus, obsolete, and salvage items pursuant to applicable laws. Develops and coordinates effective property control procedures including maintenance of records and controls. Administers and manages the City's procurement card program. Reviews requisitions to insure correctness, maintains capital expense schedule; assures that funds are budgeted for requisitioned material; approves purchase orders; places purchase orders for emergency requirements with local vendors. Supervises, assigns, and reviews daily activities of Purchasing Specialist. Supervises support staff pertaining to purchasing and property control functions. Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to identify source of trouble and take corrective actions. Expedites delivery of goods to users; implements and maintains a tagging system to improve the accuracy and reliability of future inventories. Prepares and administers inter-local cooperative purchasing agreements with other agencies.
Name: Margaret Turner
Closing Date: May 21, 2021