DescriptionEssential Functions This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Coordinates City purchases by collecting requisitions for equipment, supplies and services, examining and processing requisition forms, issuing purchase orders, contacting vendors via Internet, telephone and fax, gathering quotes from vendors for needed services or products, reviewing change orders, determining approval for change orders and ensuring applicable laws, City ordinances, policies and procedures are followed. Coordinates purchasing software for the City by performing system set-ups for City employees, coding authority levels and account access in software, providing system maintenance, and training employees on using the purchasing software. Maintaining current knowledge of purchasing software and updating training materials as new information becomes available. Provide customer service support on purchasing issues by communicating with both internal and external customers, receiving customer complaints, addressing customer complaints and inquiries, resolving purchasing issues, gathering product and service data from businesses, analyzing gathered data and disseminating to City departments. Conduct pre-bid meeting and bid openings. Work with departments to create specifications, issue bid addendums, explain specifications, insurance requirements and bidding requirements to vendors and meeting attendees. Conduct City-Wide auctions by working with auctioneer, tagging items for auction, photographing auction items, administer drop off and pickup of auction items. Serve as purchasing website specialist. Post bids, bid results, annual contracts, reverse auctions and quotes. Maintain website with updated information. Maintain current knowledge of local, state and federal laws.
RequirementsFormal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent. Equivalent experience will be considered in lieu of education. Experience Over two years of relevant purchasing experience. Certification and Other Requirements Valid Drivers License Ability to obtain Certified Professional Public Buyer (CPPB), or Certified Procurement Professional (NIGP-CPP) within two years of hire date.
Name: Ellen Ataie