Procurement Specialist

  • Company: Valley Water
  • Location: San Jose, California 95118-3686 United States
  • Salary:
  • Date Posted: January 9, 2023


Procurement Specialist Valley Water

Salary: $106,142.40 - $135,886.40 Annually

Job Type: Full-Time

Job Number: 01569-E

Location: CA, CA

Department: General Services

Closing: 1/18/2023 11:59 PM Pacific

Description Valley Water is searching for top-tier candidates to fill this exciting opportunity.

Overview: The Procurement Specialist in Valley Water's Purchasing and Contracts Unit will independently facilitate the competitive procurement of goods and general services in support of all Valley Water business areas. Working directly with project managers, counsel's office, and management, this position is responsible for the effective facilitation of complex procurements, including the development of scopes of work and specifications, determination of appropriate sourcing methodologies, creation of bid and proposal solicitation packages, evaluation of bids and proposals, and contract negotiation. This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.

Key Responsibilities include, but are not limited to:

• Facilitate the procurement of high-dollar goods and services, evaluate solicitation requirements, define appropriate solicitation methodology, and execute procurement processes.

• Analyze and evaluate bids and proposals, purchase requisitions, specifications, and other purchasing-related documents.

• Work with project managers to understand business needs, develop scope of work and specifications, and provide ongoing communication, updates and progress reports.

• Establish and maintain highly effective working relationships with Valley Water managers, staff, suppliers, vendors and others encountered in the course of work.


Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.

Ideal Experience:

• Five (5) years of experience leading the procurement of goods and services.

• Experience overseeing and conducting large and formal bidding processes.

• Experience working with project managers to develop scopes of work and negotiate professional service contracts.

• Experience with Enterprise Resource Planning (ERP) systems and/or procurement software; full e-procurement functionality is a plus.

• Experience and familiarity with the Public Contract Code are ideal.

Ideal Skills and Abilities:

• Work with interdisciplinary teams including project managers, counsel, and management to achieve common goals and objectives.

• Exercise appropriate initiative and judgment in resolving procurement issues.

• Communicate effectively (both verbal and written).

• Excellent customer service skills.

Ideal Knowledge:

• Detailed knowledge and understanding of public procurement laws and regulations.

• Principles, practices and techniques of drafting and administering standard purchase agreements.

• Application of Enterprise Resource Planning (ERP) systems and/or automated purchasing systems.

• Record keeping practices and procedures related to a purchasing function.

Ideal Training and Education:

• Equivalent to a Bachelor's degree from an accredited college or university with major course work in Business, Supply and Purchasing Administration.

• Certified Professional Public Buyer (CPPB) is ideal - but is not required. Required License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please click

COVID-19 vaccination requirement: *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date. Purchasing and Consultant Contract Services Unit (Position Code 0374)

Application Process

Selection Process (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification.

Covid-19 Vaccination Requirement: Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021, Public Health Officer Order.

**Limited Exemptions to Vaccination Requirement An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they:

1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable;

2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or,

3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants. To apply, please visit