Job

(Part-Time) Purchasing Assistant

  • Company: Huron-Clinton Metroparks
  • Location: Brighton, Michigan 48114 United States
  • Salary:
  • Date Posted: April 14, 2022
  • Closing Date: May 31, 2022

Description

PAY RATE: $15.85 - $19.00/hour DOQ (Up to 1,500 hours per year). Eligible part-time employees will receive a $1.00 per hour retention bonus for all hours worked from Memorial Day through Labor Day.

GENERAL STATEMENT OF DUTIES: Under the direction of the Senior Buyer, this year-round, part time position is primarily responsible for assisting the Senior Buyer as directed. Work activities in this position primarily involve those relevant to the operation of purchasing and park warehouse. This position is part-time, up to 1500 hours per year.  Flexible schedule; preferred hours are M-F, 10am-3pm.

ESSENTIAL DUTIES: The list below is intended to describe the general nature of duties only. Employee shall perform other duties as assigned. Locates and arranges for purchase of goods and services necessary for efficient operation of organization. Analyzes price proposals, financial reports, and other data and information to determine reasonable prices and best value. Coordinates with requesting departments to verify goods and/or services needed, prepares and issues solicitations, receives and analyzes quotations and bids for relative prices and for consistency with specifications and HCMA's terms and conditions. Prepares purchase orders or bid proposals and reviews requisitions for goods and services. Discusses defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective and preventative action. Arbitrates claims and resolves complaints generated during performance of contracts. Develops, maintains and reviews specifications, quotations, advertising and tabulation of bids and recommendations. Establishes and maintains relationships with key suppliers. Maintains and reviews computerized or manual records of items purchased, costs, delivery, product performance, and inventories. Prepares reports for the Board. Reviews receiving reports, invoices and vouchers. Assists in coordinating the sale and disposition of surplus/obsolete equipment and supplies. Maintains purchasing files. Coordinates with HCMA Finance Department to ensure accurate and timely payment of invoices and to resolve issues with suppliers. Inspects and accepts purchased items and resolves any discrepancies. Processes credit applications. Maintains information on vendor/store accounts including employee access to make purchases through vendor/store accounts. Checks vendor and proposer references. Approves and processes some level of Purchase Orders. Sets up and coordinates Site Visits, Conference Calls and Webinars as needed. Trains staff how to create POs, receive goods and services. Creates and runs reports as directed. Completes, submits and monitors liquor license renewals. Communicates with Michigan Liquor Control Commission (MLCC) regarding liquor licenses and disseminates information to Park staff. Drafts contracts and contract renewals. Maintains list of all contracts and expiration dates. Designs forms, templates, checklists and other departmental tools as directed. Requests and receives information from vendors and updates vendor records as necessary. Coordinate with vendors to provide equipment demonstrations.

Requirements

MINIMUM QUALIFICATIONS: Degree in public administration, purchasing, materials management or related field preferred. Professional Purchasing Certification preferred. Experience in purchasing, preferably in the public sector. Experience with purchasing and/or accounting software. Knowledge of laws, rules and regulations affecting public purchasing. Knowledge of modern office management procedures, practices and record management. Knowledge of computer equipment as applied to accounting systems. Knowledge of typical office applications including Microsoft Office applications. Ability to maintain ethical standards and professionalism while performing the duties of the position. Ability to work independently with little supervision. Ability to assist in planning, organizing, directing and reviewing the work of employees engaged in a variety of procurement activities. Ability to establish and maintain positive working relationships with the public, outside agencies and employees. Ability to communicate clearly and concisely, both verbally and in writing.   Must have a valid Michigan Driver's License and maintain an acceptable driving record. May be required to adjust schedule to meet organizational needs, including special events, evenings, weekends & holidays. Ability to perform essential duties.

GENERAL QUALIFICATIONS: Ability to understand and carry out oral and written instructions. Ability to perform arithmetic calculations and tabulations.

Application Process

To apply, visit www.metroparks.com/hiring.

Contact Info


Name: HR
Phone: 810-494-6024
Email: hr@metroparks.com
Closing Date: May 31, 2022
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