Contract Coordinator

  • Company: Pierce Transit
  • Location: Lakewood, Washington 98499 USA
  • Salary: $77,551 to $98,128
  • Date Posted: January 27, 2021
  • Closing Date: February 26, 2021


We are currently recruiting to fill the position of Contract Coordinator. In this role, you will be responsible for the preparation and administration of Public Works construction contracts, and personal, professional, and purchased services agreements, including both pre-award and post-award contract functions. At Pierce Transit, the Contract Coordinator serves as the point of contact for communication, issue resolution and partnership with external agencies and provides contract administration mentorship, training, education and guidance to Agency staff, outside agencies, members of the public and other representatives. We are in search of candidates with experience providing high-level procurement and contract processing with subject matter expertise in public works and other types of contract administration. This opportunity is open to ALL applicants who meet required qualifications. This recruitment announcement will remain open until the position is filled. Application screening will take place weekly. The hiring authority reserves the right to make a hiring decision at any time. It is in the applicant's best interest to submit application materials as soon as possible.


Essential Functions: Oversees the procurement and administration of assigned contracts. Coordinates, reviews, and tracks contract requirements, terms and conditions, and special provisions to ensure fiscal integrity and adherence to contract terms, agency policies, and federal and state laws and regulations. Collects, prepares, reviews, interprets and analyzes operational reports and contractor performance and compliance. Identifies trends affecting service to recommend solutions. Coordinate with transit partners to improve performance standards. Prepares reports and processes invoices for payment. Issues contract amendments and change orders, monitors contract expiration dates and verifies bonding and insurance to meet specific project requirements; ensures compliance with local, state, and federal laws, including, but not limited to prevailing wages, contractor qualifications, and controls and agreements. Participates in the development of service changes, contract changes, audits and other operational issues. Makes recommendations and processes contracts using non-competitive processes. Conducts pre-bid meetings. Prepares and processes bids and proposals. Processes purchase orders. Assists in monitoring and administering the departmental budget. Prepares cost estimates to assist with budget recommendations. Serves as a technical resource and assists or advises internal staff, agencies, the general public, and/or other representatives regarding requests for information and/or inquiries. Displays regular and consistent attendance. Performs related work as required. Qualifications: Bachelor’s Degree in a related field, and three years of experience in public works contract administration. Experience may be substituted for education on a year for year basis. Knowledge of: Public procurement principles, procedures, and methods. Applicable federal, state, and local policies, laws, and regulations. Cost accounting principles and practices. Public Works Construction contracting processes, principles, and methods. Business English. Standard office procedures. Applicable software applications.

Application Process

To be considered for this vacancy you must apply online: The online application must include a chronological work and/or education history covering ten years. Applicants must also attach a cover letter stating how they meet the qualifications for the position in order to be considered. At least 3 professional references to include a recent or current supervisor with names, email addresses and current phone numbers.

Contact Info

Name: James Sullivan
Phone: 253-983-3320
Closing Date: February 26, 2021