The Contract Consultant will be responsible for performing the technical aspects of the contract process (writing, reviewing, etc.) but will work hand-in-hand with department leaders overseeing the entire process from contract development to execution. As part of the larger Finance Department and within the Contracts division, Contract Consultant work is performed under the general supervision of the Contracts Supervisor but works closely with employees across the organization. We anticipate the hiring range to fall between $61,776 - 75,857.
Writes, reviews, and negotiates complex contracts in collaboration with Cary employees across all departments. Ensures required supporting documentation to mitigate risk, ensure compliance with applicable laws and policies, and comply with Cary processes and procedures. Ensures compliance with specific contract requirements including HUB/MWBE and grants. Collaborates with Legal and the Contracting Team to maintain and update contracting documents and templates. Consults with end users to use and customize templates to meet specific contracting requirements. Identifies and communicates contract issues to the responsible departments and assists in the resolution of these issues. Coordinates collaboration with project managers and funding departments, when necessary. Researches and verifies group purchasing program, state, and federal contracts to determine applicability and ensure vendor compliance with terms and conditions. Guides departments through contract amendments; use of templates. Responsible for helping develop and administer a contract tracking system to manage contract review and administration processes. Coaches departments on how to appropriately administer contracts, including renewal preparation and execution, amendments, and compliance with terms and conditions throughout the contract term. Assists in administering the bid process as it relates to any contract needs. Stays abreast of market trends and analyzes industry shifts that impact contracting. Assists with training of Cary staff related to procurement and contracting. Recommends process improvements and engages in active problem-solving. Helps develop policies and procedures for continuous improvement of the contracting process. Prepares contract/bid award documentation such as Council staff reports and memos. Posts requests for bids, quotes, proposals, or information on the State’s IPS system. Processes requisitions/encumbrances for contracts and other requests for purchases. Performs other tasks as required.
**Knowledge, Skills and Abilities**
Intermediate to advanced knowledge of federal, state and local statutes, laws, rules and regulations related to governmental purchasing and contracting programs, competitive bidding processes and contract management; intermediate to advanced knowledge of the procedures and techniques used in establishing policies and procedures and monitoring policy compliance; general knowledge of standard office procedures, practices, and equipment; thorough knowledge of personal computers and word processing, spreadsheet, and electronic information software; thorough knowledge of various grades and qualities of a variety of materials, supplies, and equipment used by the Town; general knowledge of business methods and markets; ability to write clear and concise specifications; ability to prepare and present written and oral reports; ability to research, analyze, compile and assess business and financial data; ability to make sound decisions and recommendations; ability to establish effective working relationships with other officials, vendors, and the general public; ability to express ideas clearly and concisely, orally and in writing.