Job Purpose Under the direct supervision of the Chief Procurement Office - Staff Attorney assists in the coordination of all procurement functions for the Public School Facilities Authority (PSFA) related to the projects administered by the PSFA funded by the Public School Capital Outlay Fund (PSOCF) and awarded by Public School Capital Outlay Council (PSCOC). The PSFA must strictly follow all applicable federal, state and local laws, and ordinances to ensure compliance with the State of New Mexico procurement code. Duties and Responsibilities: * Provides technical and administrative support to the PSFA Contract Administration Division in all aspects of the contracting process to ensure timely project delivery for agency procurements. * Prepares reports, correspondence and other written materials related to assigned work. * Assists the PSFA Field Division in obtaining the required insurance documents for all PSFA projects and ensures that the insurance certificates stay current through the duration of the project/s. * Assists the PSFA Field Division in obtaining bond documents for PSFA related construction projects. * Assists in the review of project commitments in the PSFA CIMS database. * Assists in the preparation of proposal solicitation documents such as bids, request for proposals, and request for qualifications including legal advertisements as needed. * Performs other tasks and assumes other responsibilities as assigned.
Knowledge, Skills, and Abilities Required: * Basic public purchasing, contract administration principles and practices, budgeting, accounting and finance. * Knowledge of the legal requirements and principles of State of New Mexico Procurement Code. * Knowledge of public work project requirements. * Rapidly learn the PSFA organization its policies and procedures related to the work. * Extensive knowledge of Microsoft Office Suite (Word, Excel, Access, and PowerPoint). * Ability to follow complex oral and written instructions. * Capable of producing quality work, which requires constant attention to detail and strong analytical skills. * Ability to plan, organize and prioritize daily assignments and work activities. * Must possess knowledge of proper English language usage, punctuation, spelling and grammar. * Must possess the knowledge of modern office practices and technology; possess fluent skills in data processing and records management. Must be able to read and interpret technical and financial materials pertaining to the responsibilities of the job. * Must be able to assemble information and make written reports and records in a concise, clear and effective manner. Must possess knowledge of the terminology and various professional languages used within procurement. * Must maintain effective relationships with personnel other PSFA personnel, members of the public, school districts and vendors through effective communication, contact and cooperation. * Use initiative and sound independent judgment within established guidelines. Minimum Education and Experience Associate's degree or higher in financial management or public administration and a minimum of three (3) years of work experience in all aspects of State of New Mexico procurement and construction or any equivalent combination of related education, training and experience. Experience with automated comprehensive financial systems for procurement with proficient use of Excel and Word a must. Working Conditions Work is normally performed in a typical interior/office work environment. Work involves minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, unpleasant odors, and/or loud noises. Some potential exists for exposure to hazards or physical risks which require following basic safety precautions. Physical Effort Minimal physical activity is required while performing the duties of this job; the employee may sit for extended periods. Supplemental Information Other Requirements: State travel is required occasionally. Must possess and maintain a valid New Mexico driver's license. Job Type: Full Time Base of Operations: Albuquerque, NM
Name: Matthew Schimmel
Closing Date: January 28, 2022