Senior Procurement Specialist

  • Company: City of Waterloo
  • Location: Waterloo, Ontario N2J 4R4 Canada
  • Salary: $76,280 to $95,351
  • Date Posted: November 12, 2021
  • Closing Date: December 3, 2021


Position Description: The Senior Procurement Specialist will work closely with internal staff from various divisions to manage the end-to-end Procurement process ensuring public regulatory compliance; develop procurement strategies and lead special projects including vendor performance evaluation; advise and manage procurement processes; negotiate agreements and manage internal and external relationships to achieve goals.



  • Review and assess procurement requirements including sole source rationale, draft statements of work, draft evaluation criteria, contractor's proposals/quotations, etc. for completeness and adherence to procurement regulations for routine and highly complex procurements
  • Engage with internal staff to provide professional procurement advice and work in partnership to develop their procurement strategy and formulate their procurement documentation working within policy and trade agreement guidelines
  • Undertake negotiations with suppliers
  • Monitor procurement case law and identify potential impacts to the City
  • Determine when to consult with legal counsel and undertake this consultation
  • Provide guidance and options regarding potential procurement strategies, and where necessary, conduct research to find sample solicitation documents to provide to internal staff
  • Prepare complex types of procurement documents including procurements using alternative project delivery methodologies and/or Negotiated RFPs procurement processes
  • Analyze RF(x) responses, guide and support internal staff in the supplier selection decision; using agreed standard framework for RFx documents evaluation and for short listed suppliers
  • Assist in development and review of corporate procurement policies and procedures
  • Remain current in relevant industry trends, market conditions, and informed about key market leaders
  • Creating, implementing and maintaining supplier governance models
  • Support and help to develop, introduce and promote innovative procurement initiatives and solutions
  • Investigate, assess and recommend strategic options that will deliver cost reduction and/or service improvement opportunities that support the City's Strategic Plan
  • Support other members of the Procurment team through experiential knowledge and expertise
  • Act as backup to Procurement Manager as required
  • Perform other related duties and responsibilities as assigned or required

Minimum Qualifications:

  • Diploma or Degree from an accredited college or university in a relevant field with a minimum 5 years' progressive procurement experience. Consideration will be given to candidates with equivalent combinations of education and experience, including responsibility for the entire RFx process from planning through to contracting
  • Experience working in the public sector and familiarity with trade agreements
  • Excellent negotiation, analytical and problem solving skills
  • Construction procurement and contract experience
  • Knowledge of application of trade agreements to Government Procurement
  • Supply Chain Management Professional (CSCMP), or National Institute of Governmental Purchasing (NIGP) certifcation program CPPB or CPPO or Law Clerk designation, or currently working towards
  • Ability to work well in a team environment and deal with multiple tasks in a fast paced environment
  • Strong skills in Microsoft Office: Word, Excel
  • Ability to proactively identify opportunities, make recommendations and quickly implement solutions
  • Excellent written and verbal communications skills
  • Excellent problem solving and project delivery skills
  • Experience developing templates and procurement strategies
  • Experience with PeopleSoft Purchasing and BidsandTenders Digital procurement platform considered an asset

Application Process

Interested and qualified candidates are invited to submit their resume and cover letter in one document through the online application process. For posting and application details please visit: