Director, Purchasing-Fiscal Services

  • Company: Kennesaw State University
  • Location: Kennesaw, Georgia 30144 United States
  • Salary:
  • Date Posted: June 15, 2022


Director, Purchasing-Fiscal Services Job ID: 242101 Location: Kennesaw, Georgia Full/Part Time: Full Time Regular/Temporary: Regular About Us Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, diversity, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion. Location Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary Serves as an advisor and mentor to department Buyers, Senior Buyers and other campus divisions and departments regarding effective procurement procedures, contract management, and strategic planning. Ensures compliance of all phases of the procurement process per the Georgia Procurement Manual (GPM), and the University System of Georgia Board of Regents (USG-BOR) Policy and Procedures Manual(s). Responsibilities 1.Manages team members, projects and tasks and serve as liaison between Buyers and KSU departments 2.Reviews and approves purchase orders generated by staff to ensure compliance with established KSU, state and BOR rules, regulations and policies 3.Provides communication and support to assure purchasing laws, rules, regulations, and procedures are communicated and observed within Procurement Office 4.Ensures proper account and purchasing coding as required by state guidelines 5.Ensures appropriate and most effective process and resources are utilized to procure needed goods and services 6.Assists in developing training material, preparing lesson plans, and overseeing procurement training 7.Maintains all necessary agency procurement records required by policy 8.Reviews Sole Source and Request for Quote (RFQ) documents prior to approval 9. Creates and maintains strong public relations through interactions with campus community, suppliers, the University System of Georgia, Department of Administrative Services (DOAS) and other state oversight or regulatory agencies 10. Prepares yearly reports for submission to DOAS (annual self-audit) and Department of Audits and Accounts (DOAA) (E-verify compliance) 11. Submits quarterly Small and Minority Business reports to BOR 12. Work with Legal Affairs on contract matters within department's/position authority 13. Coordinate responses to Open Records requests Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national, origin, race, religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415 Other Information This is a supervisory position. This position has financial responsibilities. No, this position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel Background Check • Standard Enhanced + Education + Credit Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.


Required Qualifications Educational Requirements Bachelor's degree from an accredited institution of higher education in Business Management, Supply Chain Management, Economics, Finance or Accounting Required Experience Six (6) years of progressive work experience in a related area, including management and/or supervisory experience Preferred Qualifications Additional Preferred Qualifications Certified Purchasing Manager (CPM); Certified Professional Procurement Officer (CPPO); Georgia Certified Purchasing Associate (GCPA) Preferred Educational Qualifications Master's degree in higher education or related field Preferred Experience Experience working with colleges and students in a university Background in state and/or university procurement Experience in the development and creation of innovative programs Knowledge, Skills, & Abilities ABILITIES Able to represent KSU on BOR Annual Expo planning committee Able to work in partnership with, staff, faculty, administrators and student leaders Able to handle multiple tasks or projects at one time to meet assigned deadlines KNOWLEDGE Successful track record in planning, coordinating, and completing large scale, detail-oriented projects and events Knowledge and experience with Microsoft Office products and programs related to higher education SKILLS Analytical thinking and creative skills Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite, PeopleSoft -Oracle, Financials 9.2) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette

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