Contract Officer

  • Company: City of Tucson
  • Location: Tucson, Arizona 85701
  • Salary: $47,487 to $84,032
  • Date Posted: January 11, 2023
  • Closing Date: January 31, 2023


This is an entry level position requiring no experience. Procures services and commodities by processing requisitions, preparing and publishing solicitations, reviewing requirements, conducting pre-bid conferences, overseeing meetings, interviews, demonstrations and inspections, writing and analyzing contracts, monitoring vendor performance and mitigating claims and disputes. conducts kick-off meetings, contract performance meetings and other related meetings. Ensures maximum value for expenditures by preparing and negotiating contracts, making contract award recommendations, conducting market research, providing cost and price analysis, adhering to and implementing regulations and policies and documenting contract activity. Plans and forecasts customer needs based upon direct communication (both verbally and in writing) with customers; meets with customer executive leadership to strategically plan for needs; establishes work priorities with customers; makes independent judgement to solve problems with customers. Conducts market research by studying market trends and conducting comparative analysis of products; keeps customers apprised of new products, availability and prices; researches available cooperative contract sources and recommends use when appropriate. Collaborates with customer subject-matter experts to write detailed, technical specifications and scopes of work; creates draft solicitations for review; conducts direct sourcing for small purchases. Issues purchase orders; issues Notices to Proceed; conducts Requests for Informal Quotes; requests quotes and issues purchase orders; manages change orders. Oversees and facilitates customer contracts and purchase orders; tracks contract terminations and renewals; initiates new solicitations based upon customer needs; manages federal requirements and regulations (pre- and post-award). Analyzes sourcing options with customers, identifies and recommends solutions to meet customer needs; writes memos for source selection waivers (such as Sole Source, Special Procurement, Emergency, Sole Brand). Ensures compliance with procurement policies and practices at the local, state and federal level.


Minimum Qualifications Minimum Education Level & Type: Bachelor's Degree Minimum Experience Qualifications: None Minimum education requirement must be Bachelors Degree or higher Preferred Qualifications Field of Study: Business or Public Administration or related field

Application Process Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in the following assessments: · Phone Screening (Pass/Fail) will be held February 6, 7 and 8, 2023 · Written Assignment will be sent to applicants who pass the phone screening and will be due February 10, 2023 · Virtual Oral Board Interviews will be held February 14-16, 2023 *It is important to note that the City of Tucson uses Microsoft Teams for its virtual interviews. Please ensure that you have access to this software application. Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as: · 5% of your rating for education and work experience · 30% for your written assignment · 65% of your oral board interview This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months. Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List. If you qualify for preference points as outlined in the Employment Profile, and are invited to the Oral Board interviews, please email your documentation to Shelly, The DD 214 must be a copy that indicates characterization of service. If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email at least 48 hours prior to the evaluation.

Contact Info

Name: Erin Gallego
Closing Date: January 31, 2023