Job

PURCHASING AGENT

  • Company: City of Sebring
  • Location: Sebring, Florida 33870 United States
  • Salary: $33,714 to $52,257
  • Date Posted: May 26, 2022

Description

Responsible for professional work of advanced difficulty in the technical and administrative function of purchasing activities and contract management, including procurement of architectural and engineering services, construction, supplies, and services required by all departments in accordance with all applicable federal, state and local laws, policies and procedures. The duties and responsibilities in this job description are illustrative only and are not meant to be all-inclusive. Job responsibilities also include any other duties as assigned by the City. The City reserves the right to vary, add to, eliminate, or otherwise modify the job duties set forth in this description at any time and for any reason.

  • Understands Governmental Procurement Regulations as stated in the City Purchasing Policy and the continued application of all requirements therein.
  • Prepares highly technical and complex specifications and solicitation documents, including all related research and value analysis.
  • Identifies and notifies potential sources for goods and services.
  • Researches market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
  • Engages in procurement planning with department directors. Routinely meets and communicates with department directors in order to identify and provide high quality service to meet the department’s service delivery requirements on a timely basis. Provides accurate, complete and up-to-date information in a courteous, efficient and timely manner.
  • Conducts pre-bid and pre-proposal conferences. Conducts bid/proposal openings.
  • Coordinates and supervises activities of evaluation committees.
  • Recommends lowest responsive, responsible bidder on IFB’s, most advantageous offer on RFP’s and most qualified for architects/engineers. Makes bid result recommendations to departments and/or City Council. Prepares agenda item summaries for City Council consideration.
  • Confers with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures and to obtain information on required products and services.
  • Confers with consultants and contractors regarding specifications, scope of work, prices, terms and conditions.
  • Performs contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, extensions, and change orders. Analyzes cost and price data from vendors. Performs contract audits when required.
  • Reviews and executes contract extensions, purchase orders, change orders and other documents within delegated authority. Maintains contract files, insurance compliance, and vendor files.
  • Maintains the integrity of the public procurement process.
  • Analyzes current procurement activities and recommends improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis or cooperative purchasing.
  • Provides guidance and assistance to other employees, as required.
  • Effectively communicates purchasing policies and procedures to all personnel and interprets said policies and procedures as necessary.
  • Approves requisitions and confers with departments regarding requirements, specifications, quantity, quality and delivery. Recommends alternatives that would result in greater value.
  • Coordinates with departments on capital purchases and inventory.
  • Asset inventory and disposal. Disposes of City personal and real property in accordance with the applicable Florida Statutes and City procedures.
  • Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up.
  • Procurement card program administrator.
  • Agency’s bulk fuel liaison.
  • Maintains and updates Purchasing manual.
  • Performs other related duties as required.
  • Backup for Accounts Payable in time of absences.

Requirements

Knowledge, Skills and Abilities:

  • Knowledge of business practices related to purchasing.
  • Knowledge of contract documents, solicitation methods and contract administration related to procurement
  • Knowledge of laws, policies and procedures governing public procurement.
  • Considerable skill in researching and preparing highly complex specifications, solicitations and contract documents.
  • Working skill with computers, including automated purchasing systems and common office software and productivity tools.
  • Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures.
  • Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies.
  • Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.
  • Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner.
  • Ability to establish schedules and to complete projects on a timely basis.
  • Ability to successfully deal with all persons in a fair and equitable manner.
  • Possess complete integrity and a high sense of personal and professional ethics.

Education and Experience: Requires High School graduation or possession of an acceptable equivalency diploma. Three (3) years’ experience in purchasing and degree preferred. Licenses or Certifications: CPPB, CPPO or CPM certifications are preferred.

Application Process

When applying for a job with the City of Sebring you MUST submit an Application for at-will employment which can be found at the following link: https://www.mysebring.com/Jobs.aspx Open Until Filled

Contact Info


Name: Charlotte Mann, Human Resource Officer
Phone: 863-471-5100
Email: HR@mysebring.com
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