Objectives and Intended Outcomes

Upon successful completion of this course participants will be able to:

  • Identify major types of capital acquisitions and develop strategic acquisition process and plan.
  • Develop and prepare effective capital acquisition specifications, Statements of Work, contract pricing strategies and contract terms and conditions.
  • Select the appropriate source selection method and describe the components required to successfully award a contract that meets the needs of the client.
  • Evaluate offers, make awards and/or negotiate an optimal contract solution.
  • Develop and describe contract administration functions specifically related to capital acquisitions.

Intended Audience

Intended for procurement officials, senior buyers, procurement specialists, clients responsible for procuring and maintaining capital acquisitions, and agency contract.




As procurement professionals we must focus on enterprise and strategic planning, recognizing that far greater value can be achieved through strategic procurement planning than through routine order placing. Capital expenditures represent one-third of the total expense budgets of state and local governments. Given this significant investment of government resources, how does the responsible public procurement agent ensure that a long-term best value solution is obtained? Practical examples, discussion, group exercises and case studies will be used throughout the course.

Course Outline

Day ​1

  • Pre-test 
  • Capital acquisition processes and plans
  • Distinguishing major capital acquisitions from other types of acquisitions
  • The role of public procurement in capital acquisitions
  • Dealing with the budget process
  • Adding value to the agency
  • The total cost of ownership (Life Cycle Costing)
  • Assessing environmental factors (budget, politics, enabling legislation, etc.)
  • Setting up a strategic acquisition plan
  • Acquisition team roles and responsibilities
  • Effective Specifications
  • Identifying poorly written and restrictive specifications
  • Requirements for writing effective and efficient specifications
  • Writing an effective Statement of Work
  • Effective Terms and Conditions in consideration of existing legal requirements​
  • Effective Terms and Conditions in consideration of existing legal requirements 

Day ​2:

  • Evaluating offers, making awards and negotiating solutions
  • Best practices in evaluation processes
  • Analyzing financial options (lease/finance/purchase)
  • The award process
  • Effective negotiation techniques 
  • Preparing for and dealing with protests
  • Contract administration
  • Contract compliance
  • Delivery and inspection
  • Warranty Technical specs
  • T’s & C’s​
  • Change orders and modifications
  • Disputes and resolution ​
  • Termination
  • Close out
  • Summary



2 Day Course

Textbook provided

Requirements of Participants to Receive Certificate of Completion

  • Attendance at the entire course is mandatory. NIGP does not issue partial CEU credits or contact hours.
  • In order to receive credit for the course, participants must pass a final assessment
  • A course evaluation must be completed prior to the completion of the course.
  • Students will receive the Certificate of Completion after completing the final assessment and course evaluation.

NIGP’s complete Continuing Education Units (CEU) Policy Statement

Key 3 - All Contact Hours, CEUs and Accredited

UPPCC Domain Alignment

Domains Key

NIGP is authorized by IACET to offer CEU Credits for this program. To learn more about IACET and CEU Credits, visit www.iacet.org.  

The instructor has no proprietary interest in the development or marketing of this seminar and no financial interest in NIGP.

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