FORM - Formal Solicitation Planner 2014

The document is a Formal Solicitation Planner for the Town of Gilbert's Finance and Management Services Purchasing Division. The document outlines the timeline and steps involved in the procurement process for a specific contract. The document includes information such as the contract title, solicitation number, and the purchasing point of contact. It also provides a list of target dates for various events and activities related to the solicitation process. The timeline starts with the approval of the budget by the Purchasing Division and includes events such as a pre-RFP planning meeting, completion of specifications/scope of work by the department, and the projected completion date for the Request for Proposal (RFP). Other events mentioned in the document include the publication of the RFP public notice, a pre-bid conference, an inquiry deadline for potential offerors to ask questions, and the issuance of solicitation amendments if necessary. The document also mentions the proposal opening date, the evaluation committee meetings, oral presentations, and written/oral discussions with vendors. It includes the request for Best and Final Offer (BAFO) from vendors and the subsequent review and approval process by the evaluation committee and the purchasing administrator. The document further mentions the post award notice, council action if the contract is over $100k, and the sending of the executed contract to the selected offeror(s) along with a request for a purchase order requisition. The document notes that some events mentioned are optional and provides actual dates if they differ from the target dates. Overall, the document serves as a detailed timeline and guide for the procurement process for the specific contract in the Town of Gilbert.