RFP - Inmate Haircuts 2020

The document is an invitation for bids (IFB) for providing inmate haircuts in Loudoun County, Virginia. The document includes various sections and information related to the bidding process. Section 7.21 states that bidders can refer to specific sections of the Code of Virginia to understand their remedies in case of protests regarding the competitive process. Protests are to be submitted to the Director of Finance and Budget. Section 7.22 mentions that by submitting a bid, the bidder certifies that they are not currently debarred by the County or the Federal Government in a procurement involving federal funds. The County's debarment procedure is available upon request. Section 7.23 states that bidders or offerors organized or authorized to transact business in Virginia should include their identification number issued by the State Corporation Commission (SCC) in their bid or proposal. Bidders who are not required to be authorized should provide a statement explaining why. Any bidder/offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Virginia law shall include a statement to that effect in their bid or proposal. Failure to provide this information may result in not receiving an award unless a waiver is granted. Section 7.24 mentions that this procurement can be used by public bodies, agencies, institutions, and localities of other states, territories, and the District of Columbia with the consent of the Contractor. Section 7.25 states that by submitting a bid, the bidder acknowledges their understanding and agreement to the terms and conditions mentioned in the document. Section 7.26 requires each bidder to submit a completed W-9 form with their bid for purchase orders and payments. Section 7.27 states that bidders should include a copy of their current Certificate of Insurance showing their coverage level. Section 7.28 mentions that no vendor or potential vendor can institute any legal action until all statutory requirements have been met. Section 7.29 states that no one with a felony conviction can be employed under this contract, and the Contractor certifies that neither the contracting official nor any of their employees, agents, or subcontractors have been convicted of a felony. The document also includes a Bidder Submission Form where bidders are required to provide their firm's information, address, FEIN, and the cost per haircut for men, women, and beard trims. Bidders need to include the W-9 form, Certificate of Insurance, and any addenda with their bid. The form also includes a section for payment terms, proof of authority to transact business in Virginia, minimum qualification documentation, and references. Lastly, there is a Proof of Authority to Transact Business in Virginia form that bidders must submit with their bid or proposal, as required by Virginia Code.