Capital Acquisitions

Jul 8, 2015, 17:28 PM
These educational activities meet UPPCC’s criteria for 'Continuing Education – Accredited'

Capital Acquisitions

Duration: 2-Day Course

**Check the Course Catalog for required attendee minimums

Contact hours: 16 hours

CEU Units*: 1.5

Search the Course Schedule for a course near you.

2 day courses:

Standard pricing:

Institute Members - $500

Non-Members - $700

Receive a $25 early registration discount by registering 60 or more days in advance of the course.  A late fee of $50 will be assessed for those registrations received within 30 days of the course.

*NIGP is authorized by IACET to offer 1.5 CEUs for this program. To learn more about IACET and CEUs, visit


General Description

As procurement professionals we must…focus on enterprise and strategic planning [and] recognize that far greater value can be achieved through strategic procurement planning than through routine order placing. Capital expenditures represent one-third of the total expense budgets of state and local governments. Given this significant investment of government resources, how does the responsible public procurement agent ensure that a long-term best value solution is obtained?


Intended Audience

Procurement Officials, Senior buyers, Procurement specialists, Clients responsible for procuring and maintaining capital acquisitions, and Agency Contract Administrators





Course Objective and Intended Outcomes

Upon successful completion of this course participants will be able to:
  • Identify major types of capital acquisitions and develop strategic acquisition process and plan.
  • Develop and prepare effective capital acquisition specifications, Statements of Work, contract pricing strategies and contract terms and conditions.
  • Select the appropriate source selection method and describe the components required to successfully award a contract that meets the needs of the client.
  • Evaluate offers, make awards and/or negotiate an optimal contract solution.
  • Develop and describe contract administration functions specifically related to capital acquisitions.


Course Outline

The following is an outline of the material for this course. Practical examples, group exercises and case studies will be utilized throughout the course. The content presented during any given class may vary depending on the background and experience of the participants.


Day One: 
  • Pre-Test Capital acquisition processes and plans
  • Distinguishing major capital acquisitions from other types of acquisitions
  • The role of public procurement in capital acquisitions
  • Dealing with the budget process
  • Adding value to the agency
  • The total cost of ownership (Life Cycle Costing)
  • Assessing environmental factors (budget, politics, enabling legislation, etc.)
  • Setting up a strategic acquisition plan
  • Acquisition team roles and responsibilities
  • Effective Specifications
  • Identifying poorly written and restrictive specifications
  • Requirements for writing effective and efficient specifications
  • Writing an effective Statement of Work
  • Effective Terms and Conditions in consideration of existing legal requirements
  • How good specifications impact pricing strategy

Day Two: 
  • Evaluating offers, making awards and negotiating solutions
  • Best practices in evaluation processes
  • Analyzing financial options (lease/finance/purchase)
  • The award process
  • Effective negotiation techniques
  • Preparing for and dealing with protests
  • Contract administration
  • Contract compliance
  • Delivery and inspection
  • Warranty Technical specs
  • T’s & C’s
  • Change orders and modifications
  • Disputes and resolution
  • Termination
  • Close out
  • Summary
  • Post Test

This outline may be modified slightly at the course instructor’s discretion.

The instructor has no proprietary interest in the development or marketing of this seminar and no financial interest in NIGP.


Requirements of Participants to receive CEU units:

  • Attendance at the entire course. A sign-in sheet will be available each day the class is in session. Daily sign-in is mandatory to be eligible to earn CEU credits
  • There is a final, open book exam. In order to receive credit for the course, participants must achieve a passing score of 70%
  • NIGP will not issue partial CEU units
  • An evaluation form must be completed and returned to the site coordinator prior to the completion of the course

For NIGP’s complete Continuing Education Units (CEU) Policy Statement click here.


NIGP Course Cancellation Policy

Registration and payment must be received 30 days prior to the seminar start date. After this time, registrations will be based on space availability.  A full refund, less a $75 administrative fee will be given for cancellations made in writing 31+ days prior to the seminar date by emailing No refunds are given for cancellations received within 30 days of the seminar start date. There are no refunds for no-shows. If the seminar is cancelled for any reason, NIGP's liability is limited to the registration fee only.

Attendee substitutions within the same agency may be done at any time with email notification to NIGP. If attending via scholarship, please provide documentation verifying the scholarship issuer’s name and contact information in lieu of payment information.

  • Best Practices
  • Strategy & Planning
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