November 12, 2015
Approved decisions to
- extend the current terms of Jeff Cobb (Governing Board) and Aaron Woloweic (Talent Council) to June 30, 2019;
- authorize the Talent Council to approach Stephanie Osborn for the position of Thought Leader on the Governing Board;
- appoint Keith Ashby and Chuck Smith to the “Former Board Member” seats on the Talent Council for the period of July 1, 2016 through June 30, 2019.
Conducted conversations on (A) whether NIGP should transform its offerings – through technology – to provide greater benefit to members as well as a-la-carte services to the larger public procurement profession; and (B) co-branding Options for NIGP vis-à-vis legal frameworks.
Agreed to re-assess the size of the Councils during the Fall 2016 Governing Board meeting.
Agreed to go back to the NAC Design Team and re-assess
- the criteria;
- the passing threshold; and
- whether to continue with the current individual point values v. an alternative ‘aggregated points’ model; to consider a rating approach (similar to Consumer Reports) rather than an all-or-nothing approach; to research alternative pricing approaches; and to bring back recommendations to the Governing Board for final discussions and approval.
Received the CEO's review of the performance audit recommendations. The CEO recommended that the Governing Board focus on the following issues:
- Address findings of organizational conflicts of interest;
- Determine intellectual property rights;
- Determine asset commercialization rights;
- Address contracts with strategic partners;
- Engage legal counsel on all contracts; and
- Strengthen polices related to procurement. It was agreed to focus on the existing contracts with Periscope Holdings for the NIGP Code and the NIGP Consultancy Program; to define NIGP's strategy and legal authority with respect to its intellectual property rights; and consult with Venable as legal counsel to ensure that all issues are addressed. Agreed that the CEO should move forward with an action plan to address issues.
Approved revisions to Sections 2, 3, 4, 5, and 14 of the NIGP Board Policy Manual as recommended by the Board Policy Committee. Also approved a decision to shift the reporting structure of the Audit Committee from the Finance Council to the Governing Board in order to ensure transparency in the audit process.
- Received verbal updates from staff on the technology plan including the DelCor assessment report and the status of various technology initiatives and related costs. It was reported that the technology fund has approximately $109,000 remaining for yet-to-be determined priorities.
- Approved the following strategies in conjunction with the 2016-19 Strategic Plan:
- Create intentional relationships with other associations in order to integrate with, an accomplish, the objectives related to the Public Procurement Maturity Framework (PPMF), discussions with the academic community, and opportunities for life-long learning;
- Align the PPMF to assist public agencies in achieving maturity levels;
- Engage in discussions with the academic community to include sponsorship of the annual Academic Summit to facilitate those discussions; and
- Seek opportunities for life-long learning
- Discussed options including:
- developing intentional relationships with one or more public sector, vertical associations;
- creating high-level placement of relevancy and advocacy issues on the Web Home page that focus on, and give quick reference to, key positions in public procurement;
- acquiring ownership of the Journal of Public Procurement;
- launching the “Procurement Awesomeness” grass-roots marketing campaign;
- using the Public Procurement Maturity Framework (PPMF) to assist public organizations in identifying and achieving appropriate levels of maturity; and
- hiring a public relations firm to develop a PR/advocacy plan.
- Discussed options including:
- facilitating on-going discussions and an intentional relationship with the academic community;
- Determining opportunities to perpetuate life-long learning; and
- delivering the Annual Academic Summit
October 15, 2015
Approved a spend authorization of $75,000 from the Technology Reserve Fund to support Implementation services related to the new Learning Management System.
Agreed that Board members did not need to be assigned a non-voting liaison role for each council and committee; rather, that the Chairs of the Finance, Member and Talent Council will report key activities of their respective Councils as members of the Governing Board.
Agreed, in principle, that the Finance Council should be empowered to approve the use of designated funds; with the Treasurer subsequently reporting such related activities to the Governing Board. It was further agreed that the Finance Council should recommend the use of non-designated funds to the Governing Board for final action. Further, the Board directed the Board Policy Committee to consider policy recommendation allowing for a grace period for both Board and Council members who lose their eligibility through their mid-term.
October 15, 2015
Appointed Bill Shields, the Executive Director of the American Society for Public Administration (ASPA) to the Governing Board.
- Provided a one-time, second two-year term for those Chapter Ambassadors designated with an initial two-year term through June 30, 2017.
- Provided a one-time, four-year term through June 30, 2019 to those Member Council members and Finance Council members who were previously designated with a one-year term.
Authorized the temporary waiver the requirements for an 11-member Audit Committee and empowered the Talent Council to appoint a three-person audit committee for the purpose of reviewing the FY15 audit prior to it’s final ratification by the Governing Board.
August 2, 2015
Discussed a marketing strategy for the NIGP Accredited Cooperative Program to include
- Identifying major cooperative programs, related suppliers, and key public agency users
Focused networking and (3) Key results to be achieved via strategy
July 16, 2015
Appointed Jeff Cobb to the NIGP Governing Board and Aaron Woloweic to the NIGP Talent Council as respective Thought Leaders.
Announced that the performance audit report had been received and that all voting directors will receive a copy of the report after receipt of a signed Non-Disclosure Agreement required by the attorney who authored the report.