December 15, 2016
- Approved the re-appointment of the following Thought Leaders to a new three-year term effective July 1, 2017 through June 30, 2020 as recommended by the Talent Council: William Shields (NIGP Governing Board); Steve Siesser (Finance Council); Peggy Hoffman (Talent Council).
- Approved the re-appointment of Taylor Adams, CPPO, as the NIGP Treasurer and Chair of the Finance Council for a two-year term effective July 1, 2017 through June 30, 2019.
October 27, 2016
- Approved the revisions to the board policy manual for all items except for the retired members
- Recommended that the Finance Council appoint a task force to come up with guidelines or a process for how NIGP can accept revenue from vendors while staying true to NIGP's values and also remain impartial.
Agreed to restore funds for the NIGP academic summit with a budget limit of $30,000.
Agreed to have Venable, LLC conduct a review of the legal documents for the NIGP Business Council and the NCPPC to ensure they are appropriate.
Jack Adger appointed Michael Bevis to chair the NIGP/NASPO joint task force with a focus on education.
Agreed to have NIGP staff develop key points to co-brand with NASPO on the CPPO and CPPB certification study guide.
September 15, 2016
- The NASPO/NIGP/UPPCC Collaborative Draft Agreement was approved with revisions
- Approved NIGP's participation in and financial support of an October 26th meeting between NIGP and NASPO
July 29, 2016
- Appointed Miriam Singer (FL) to the Governing Board through June 30, 2019
- Appointed Danielle Hinz (WA) to the Talent Council through June 30, 2017
July 21, 2016
Appointed Jacob Garrett (MO), Mitzi Loftus (IL), Renee Medlin (MO), and Marian Pace FL) to the Audit Committee
Authorized the CEO to execute a contract with M Powered Strategies for the purpose of initiating a NIGP program assessment in an amount not to exceed $142,236; with funding to be secured from the Building Net Proceeds held in the Institute’s Operating Reserve.
June 16, 2016
- Approved Board Policy revisions affecting the use of credit cards by volunteer leaders and senior staff members
- Approved Board Policy revisions which allows volunteers to serve on the NIGP Governing Board or Council and an auxiliary council position concurrently
May 13, 2016
Adopted a $40,000 net deficit budget for FY17 with $5,867,564 in budgeted revenues and $5,907,564 in budgeted expenses; adopted budget includes the full funding request by the UPPCC of $46,000.
Approved the expenditure of $46,000 from FY16 funds as a cash contribution to the UPPCC; predicated on the UPPCC paying an outstanding invoice of $26,000. The action represented a settlement of the outstanding annual leave payback of $26,000 which is owed to NIGP.
Received an update on leads for the NIGP Accredited Cooperative program (NAC); had considerable discussion on whether NAC revenue goals could be achieved in FY17 based on performance to date. No action taken.
- Adopted various sections of the Board Policy Manual related to chapter affiliates, governance, financial management, knowledge management, the annual Forum and Products Exposition, revenue diversification and strategic partnerships, and transparency through documentation.
- Adopted a revised section of the Board Policy Manual which specifically addresses topics raised in NIGP's internal performance audit with respect to Trademarks, Logos, Copyrights, IP, and Confidentiality as drafted by NIGP's Legal Counsel.
- Adoption a revision to the Board Policy Manual to provide complimentary Forum registration to the current Governing Board Chair.
Supported staff's effort to solicit proposals from firms that have the expertise and capacity to assess NIGP’s performance, programs and values. The next step is to solicit formal proposals from a shortlist of providers and the present staff’s recommendations to the Governing Board at a future meeting for approval and funding. There was general consensus that the Member Council should be engaged in this assessment.
Received verbal reports from NIGP's strategic partners: NIGP Code, NIGP Consultancy, NIGP Observatory, and the UPPCC.
- Reviewed verbal updates in initiatives related to the 2016-19 strategic plan. Reports included the DelCor assessment of NIGP's technology which is now classified as "effective", a report on the new LMS that was launched in February 2016, a discussion on the importance of establishing internships at all levels, a report on progress made to link the Website to the Public Procurement Maturity Framework (PPMF) as a resource for members [with a notation that the NIGP Consultancy program must align with the components of the PPMF, and a report on the 2nd annual Academic Symposium which was co-hosted with ASPA which could lead to the creation of a special section with the ASPA membership for procurement and contracting.
- Created a task force to address a plan for building relationships with other associations; Keith Glatz, Don Buffum, Stephanie Osborn, and Denise Schneider were appointed members.
April 21, 2016
Discussed NIGP Legal Counsel's recommendation to negotiate an addendum with Periscope outlining specific roles and responsibilities related to licensure by Periscope vis-à-vis NIGP’s intellectual property. Staff has engaged with legal counsel to develop the draft addendum.
Discussed the status of NIGP Consultancy Agreement with Periscope which expires June 2016. Periscope is interested in renewing the agreement and representatives plan to make a presentation to the Governing Board during their Spring Board meeting which will focus on successes of the program and their vision for the future of the program. The Board requested that any new contract address the “cross marketing” concerns as well as URL ownership as mentioned in the performance audit.
- Discussed IP and Copyright Orientation for Board members as recommended in the performance audit. There was general agreement that materials provided by Venable (NIGP's legal counsel) were sufficient.
- Discussed the status of Policy revisions recommended via the performance audit; the Board Policy Committee will review several policy revisions during their meeting on April 20, 2016 and these will be forwarded to the Governing Board for their consideration during their May 13, 2016 meeting.
Ratified the following position statement: As a founding sponsor of the Universal Public Procurement Certification Council, NIGP applauds efforts to coordinate the body of knowledge examined through the CPPO and CPPB programs with state/provincial certification programs that examine an understanding of state/provincial-specific regulations governing public procurement. The combination of UPPCC certifications, supplemented by a state/provincial certification where available, validates the importance of professional practice when conducting the business of government.
March 24, 2016
Ratified the appointments of David Keen and Steven Siesser as Thought Leaders to the NIGP Finance Council. Ratified the appointment of Susan Post as Thought Leader to Talent Council.
Requested that councils and committees begin to develop goals and related budget requirements in support of these goals for FY17 and FY18.
Approved revisions to Sections 1, 3, 4 and Appendix L of the Board Policy as recommended by the Board Policy Committee except as noted:
- All references to Immediate Past-Chair shall be deleted;
- it is the intent of the Board to have Council Chair appointments (Finance, Member and Talent) coincide with their term on the Governing Board so that they are not subject to a competitive election as an incumbent while serving as a Council Chair;
the eligibility requirements for retired membership shall be referred to the Member Council for discussion.
February 18, 2016
- Appointed Ben Calia and Nicole Krenta-Rogers to fill two vacancies on the Finance Council effective February 18, 2016 and appointed Greg Spearman and Carrie Woodell to full terms on the Talent Council effective July 1, 2016.
- Appointed Stephanie Osborn to the NIGP Governing Board.
Jack Adger reported that, as he applies the ethics policy implemented by the State of Louisiana, he believes that the best position is for NIGP to sever all business relationship with his Bossier Parish School Board. Accordingly, the Board adopted a motion that NIGP sever any and all existing business dealings with, declines to accept payments from, and institutes a moratorium on seeking any new business relationships with the Bossier Parish School Board until such time as Jack Adger has completed his terms as chair-elect and chair of the NIGP Governing Board or terminates employment with Bossier Parish School Board; whichever occurs first.
Elected Mike Bevis as Chair Elect of the NIGP Governing Board effective July 1, 2016 through June 30, 2018.
Approved the new release of the NIGP Accredited Cooperative (NAC) Program as revised by staff and the NAC design team. It is anticipated that the program will garner at least three applicants within the next 6 months; however, the public sector will drive value by placing pressure on cooperatives to attain the accreditation.
Several Board decisions were made with respect to recommendations offered in the performance audit:
- It was agreed that, in lieu of a mediation team, there would be a monthly report to the Governing Board;
- It was agreed that a consultant or attorney should be brought into address brand management issues before a “new hire” is added on staff;
- It was agreed to defer discussion on the UPPCC, NCPPC, and NBC strategic relationships to the Fall 2016 Governing Board meeting;
- It was agreed that staff will work with Legal Counsel to develop a legal framework related to IP for NIGP's strategic partners;
- It was agreed to reject the recommendation of a single point of contact to legal counsel so that staff has access to Legal Counsel for a variety of diverse issues:
- It was agreed that staff will work with the Board Policy Committee to develop a policy for presentation to the Governing Board at their Spring 2016 meeting.
The Finance Council received updates on the FY15 independent audit, the NIGP performance report for FY16 through December 2017, and the investment report covering the period of Sep-Dec, 2016. No action required.
January 21, 2016
Collegial and Strategic Partners
- Agreed that the UPPCC certification review offerings from NASPO could compete with NIGP’s offerings and trends should be monitored;
- Agreed that it would be helpful for NIGP’s representatives on the UPPCC Governing Board to provide a verbal update to the NIGP Board on UPPCC activities on a quarterly basis;
- Agreed that the UPPCC Governing Board should transition away from a flat contribution fee and provide greater detail on the intent of the request that aligns with the upcoming budget.
Approved the FY15 independent audit of the Institute as recommended by the Audit Committee.
The CEO provided an action plan to address issues raised in the performance audit; with actions ranging from further Board discussions on strategy and policy to consultation with legal counsel on IP and copyright issues. Actions should be completed by the Spring Board meeting in May 2016.