Purchasing Specialist III
Date: Nov 28, 2017, 13:00 PM
Title: Purchasing Specialist III
Agency: Williamson County Purchasing
Address: Gergetown, tx
Salary Range: $ To $
An intermediate level purchasing role with buyer responsibilities and providing administrative support for the Purchasing Department staff.
Assisting in evaluating bids; and assisting county department and external vendors through the purchasing cycle to objectively and legally procure goods and services.Creates, approves, audits and files purchase orders and requisitions.
Approves purchase orders within limits, as assigned.
Provides support for Purchasing team(s), as assigned.
Assists with preparation, administration, evaluating bids and proposals and makes any necessary recommendations.
Responsible for formal bids related to all County purchases.
Assists county departments and external vendors through the purchasing cycle to objectively and legally procure goods and services.
Develops focus groups and/or selection committees within the county that will assist in identifying best value purchases.
Works closely with the business community in developing relationships that will result in sufficient bid responses assuring best pricing for the county.
Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds.
Assures best value achievement through cost evaluations and other methods.
Works with selected vendor/contractor to aid their understanding of the purchasing requirements for local governmental entities.
Ensures insurance documentation is complete prior to issuing purchasing contracts.
Manages financial risk in a manner that places the county in the best position possible through contract clause development.
Works with cooperative purchasing groups to determine feasibility of using their contracts.
Provides strategic input as it relates to the procurement process.
Responsible for the disposition of surplus property during the transfer, auction, and sale processes.
Reviews weekly bills to identify possible goods or services requiring public bidding.
Analyzes high volume materials and services to determine the best sourcing strategy between independent bid and cooperative purchasing methods.
Assists with the administration of county Procurement Cards.
Performs training, testing and support of various Purchasing software programs.
Performs administrative support using MS Excel, Word, PowerPoint, Outlook and other technology programs.
Maintains bid files with all documentation as required per purchasing policies.
Answers/routes telephone calls and assists with walk in visitors.
Performs special projects and other assignments, as required.
Attends meetings, conferences, training, etc. to remain current on all professional techniques, principles, etc.
Readily complies with departmental and countywide policies and procedures.
The physical demands and environmental factors listed below as well as regular attendance are also essential functions for this position.
Minimum requirements: High School Diploma or equivalent.
Minimum of four (4) years full-time experience in a Purchasing role as a Buyer or Purchasing Agent, where daily purchasing was the primary job duty, job description and job title.
Strong organizational skills and proven ability to maintain accurate, detailed records that will be audited periodically.
Excellent interpersonal, oral and written communication skills.
Able to work under pressure in a high volume office, produce accurate work and meet established deadlines.
Ability to work effectively with co-workers, employees, and management in a pleasant, professional manner.
Dependable, resourceful, and able to work independently and to maintain strict confidentiality.
Ability to type and enter data with appropriate speed and efficiency.
Must maintain a satisfactory Motor Vehicle Record.
Preferred requirements: Associates degree or higher in Business Administration, Accounting, Finance, Procurement, Public Administration or related field.
Experience with Oracle or other ERP purchasing systems.
Professional work experience in Contract Administration, Procurement or Business Administration to include complex contract issues and dealing with multiple outside agencies.
Four (4) years full-time experience with Windows, Microsoft Word, Excel, PowerPoint, Access, 10 key calculator by touch, fax and copy machines.
Two (2) years of experience in Contract Administration, Procurement or Business Administration which included complex contract issues and dealing with multiple outside agencies.
Experience with the daily application of public purchasing statutes within the Texas Local Government Code and/or Texas Government Code.
Experience with conducting the complete purchasing cycle--including RFQs (Requests for Qualifications) and RFPs (Requests for Proposals).
Experience managing multiple short-term projects and meeting required deadlines.
Certification from an accredited National Purchasing Association.
Data entry efficiency at a minimum of 55 wpm.
Application Process: Full job description and requirements as well as application details are listed at the following link:
Contact Name: Randy Barker
Contact Phone: 512-943-1555