Purchasing Specialist II
Date: Nov 28, 2017, 13:00 PM
Title: Purchasing Specialist II
Agency: Williamson County Purchasing
Address: Gergetown, tx
Salary Range: $ To $
An intermediate level purchasing role with buyer responsibilities and providing administrative support for the Purchasing Department staff.
Creates, approves, audits and files purchase orders and requisitions.
Approves purchase orders within limits, as assigned.
Provides support for Purchasing team(s), as assigned.
Assists with preparation and administration of the county bid process.
Performs internal audits of department bid files to ensure compliance.
Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds.
Assures best value achievement through cost evaluations and other methods.
Works with selected vendor/contractor to aid their understanding of the purchasing requirements for local governmental entities.
Responsible for the disposition of surplus property during the transfer, auction, and sale processes.
Reviews weekly bills to identify possible goods or services requiring public bidding.
Analyzes high volume materials and services to determine the best sourcing strategy between independent bid and cooperative purchasing methods.
Assists with the administration of county Procurement Cards, as assigned.
Under general supervision, may perform varied and specialized capital assets inventory control work of moderate difficulty which requires the use of computer technology to create and maintain specialized records, generate reports and to perform related work as required.
Reviews purchasing, receiving, and capital assets transfer forms and documentation for completeness; contact departmental personnel to obtain needed information; assign applicable codes and sort forms to be entered to database, as assigned.
Assists Auditors Office in asset management by assembling documents and generating reports regarding the records maintained, as assigned.
Performs training, testing and support of various Purchasing software programs.
Performs administrative support using MS Excel, Word, PowerPoint, Outlook and other technology programs.
Answers/routes telephone calls and assists with walk in visitors.
Performs special projects and other assignments, as required.
Attends meetings, conferences, training, etc. to remain current on all professional techniques, principles, etc.
Readily complies with departmental and countywide policies and procedures.
The physical demands and environmental factors listed below as well as regular attendance are also essential functions for this position.
High School Diploma or equivalent.
Minimum of three (3) years full-time experience in a Purchasing role as a Buyer or Purchasing Agent, where daily purchasing was the primary job duty and job description.
Strong organizational skills and proven ability to maintain accurate, detailed records that will be audited periodically.
Excellent interpersonal, oral and written communication skills.
Able to work under pressure in a high volume office, produce accurate work and meet established deadlines.
Ability to work effectively with co-workers, employees, and management in a pleasant, professional manner.
Dependable, resourceful, and able to work independently and to maintain strict confidentiality.
Ability to type and enter data with appropriate speed and efficiency.
Must maintain a satisfactory Motor Vehicle Record.
Associates degree or higher in Business Administration, Accounting, Finance, Procurement, Public Administration or related field.
Experience with Oracle or other ERP purchasing systems.
One (1) year full-time experience in Public Purchasing (preferably within a city, county or state government).
Three (3) years full-time experience with Windows, Microsoft Word, Excel, PowerPoint, Access, 10 key calculator by touch, fax and copy machines.
Knowledge of Texas Local Government Code, Texas Government Code or related Public Purchasing statutes.
Certification from an accredited National Purchasing Association.
Data entry efficiency at a minimum of 55 wpm.
Application Process: Complete job description and details about the application process can be found at the following link:
Contact Name: Randy Barker
Contact Phone: 5129431555