Job Opportunities

Director, Office of Countywide Contracting Management

Date: Jan 16, 2018, 13:33 PM
Title: Director, Office of Countywide Contracting Management
Agency: Santa Clara County
Address: San Jose, CA
Salary Range: $143808 To $184537

Job Description

Description

Under general direction, plans, directs, coordinates and manages the administration and operational activities of the Office of Countywide Contacting Management (OCCM).  This executive position reports to the Chief Procurement Officer or designee, and provides leadership, technical direction and guidance over countywide contract development and management activities.

The County of Santa Clara is an Equal Opportunity/ADA Employer Additional information about the County can be found on our website at www.sccgov.org

Typical Tasks

  • Plans, implements, manages and administers countywide contract operations, including contracting and procurement planning, evaluation of proposals, and negotiation of contract terms and conditions;
  • Coordinates contract related development and implementation activities and processes with program staff, administrative staff, contractors, County Executive's Office, Risk Management, County Counsel, Procurement, Accounts Payable, and other stakeholders;
  • Provides oversight to ensure contract content meets provisions for program administration, fiscal requirements, funding and payment schedule, scope of services provided, milestones, and key deliverables;
  • Negotiates contract provisions, interprets language, and analyzes program elements to develop appropriate contract forms;
  • Monitors ongoing contracts, coordinates amendments, and monitors budget implications to secure cost savings at the highest levels;
  • Monitors ongoing contract processes to assess effectiveness of countywide contract management;
  • Delivers reports to the Board of Supervisor on requested items, and monitors and reviews the response to each request;
  • Acts as liaison between the County Executive's Office, Procurement, Office of Budget and Analysis, and other related departmental contact persons on countywide contracting matters;
  • Monitors contracts for compliance with county policies and state and federal legal and regulatory requirements;
  • Trains subordinate administrative staff on the County's general policies, contracting procedures, and contract writing;
  • Consults with County Counsel on contract language/content and translating program needs and requirements into contracts;
  • Provides information, consultation, technical assistance and training to Health and Hospital management in all phases of contract development and processing;
  • Acts as liaison between OCCM and other County departments, such as the County Executive's Office, County Counsel and the Finance in matters related to the County's contracts and grants;
  • May be assigned disaster service worker, as required; and
  • Performs related duties as required.

Job Requirements

Employment Standards

Considerable education, training and experience to demonstrate the ability to perform the above tasks and possession and application of the knowledge and abilities listed below.

Experience Note:  The knowledge and abilities listed below would be acquired through the attainment of a Master's Degree from an accredited college or university in Economics, Finance, Business Administration, Public Administration, or a closely related field and a minimum of five to ten (10) years of progressively  responsible administrative/management experience in the areas of complex contract drafting, interpretation, negotiation, compliance, proposal presentation, and policy development in a large public organization. ISM or UPCC Certification is highly preferred.

Knowledge of:

  • Principles, practices and techniques of organization, budget preparation, personnel management, supervision, training and development, financial administration, and public relations;
  • Principles, practices and techniques of current public contract administration, preparation and negotiation;
  • Public sector policy and analysis;
  • Contract format and legal language used in contracts for the purpose of drafting, reviewing, and processing countywide contracts and competitive bids;
  • Governmental regulations, state procurement laws, county policies and procedures regarding contracted services, and competitive bidding processes;
  • County, Federal and State governments and general administrative structures and processes; and
  • Bidding procedures and regulations.
Ability to:
  • Interpret, explain, and apply applicable provisions of laws, ordinances, and regulations governing contracting procedures;
  • Review, draft, edit, and process contracts in accordance with prescribed laws and regulations;
  • Analyze and evaluate contracts, budgets, grant proposals and government grants;
  • Read, understand, interpret and apply provision of Federal and local legislation and regulations pertinent to contractual agreements for services;
  • Establish and maintain effective working relationships with County officials, employees, and the public;
  • Speak and write clearly and concisely to identify and describe technical procedures, including the use of communication skills and techniques required for contract negotiations;
  • Analyze and evaluate contracts, budgets, and contractors performance and contract compliance;
  • Problem solve and resolve differences between contractors and County departments;
  • Ability to direct and supervise the work of others; and
  • Monitor contract services and assure quality.

Application Process:

Application Process: APPLICATION PROCESS The County of Santa Clara has engaged a procurement search firm, Lutzer Global Inc., to manage the search process. All applicants must submit a resume and cover letter to the search firm: Steven Lutzer c/o Lutzer Global Inc. Email: steven@lutzerglobal.com

Contact Name: Steven Lutzer
Contact Phone: 323-876-3617
Closing Date: Apr 30, 2018, 08:00 AM

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