Contract Administration

Contact hours: 24 hours
UPPCC* Re-Certification points: 3
CEU Units**: 2.25

General Description:
The class provides a framework for examining contract administration by focusing on essential elements of the discipline. It also provides the participant with a focused look at key considerations related to important contract terms and conditions that must be enforced during contract administration. The intent is for the student to develop a strong understanding of the complexities of contract administration and recognize the importance of planning, monitoring, and proactive insight into and oversight of contract performance. This class provides a comprehensive overview of the contract administration process within the public sector along with illustrations of the various methods available. Determining the appropriate contract administration method, preparing a relevant plan, participating in the process, evaluating the success of the contract and evaluation procedures will all be addressed.

Intended Audience:
This class is designed for contract managers at every level; contract managers with significant experience will find the material to be useful, as it examines contract administration in the context of 21st century contract challenges. Material addresses contracting from a global perspective, i.e. unique statues and/or regulations may be mentioned; however the material transcends state or national level interest by offering a look at the process and best practices that have application regardless of unique laws and regulations that may govern.

Prerequisites:
Though no prerequisites are stipulated for this class, successful participants should have one to two years of public procurement experience prior to enrolling. Others may find completion of the NIGP Introduction to Public Procurement class, and the NIGP Planning, Scheduling and Requirements Analysis class to be of benefit.

Objectives:
Upon successful completion of this course participants will be able to:

	Develop an effective contract management/administration plan that can meet organizational goals.
	Describe the tools needed to design, develop and formulate the process.
	Assess how contract administration can be continually improved to enhance contract performances.

Course Outline:
The following is an outline of the material for this course. Practical examples, group exercises and case studies will be utilized throughout the course. The content presented during any given class may vary depending on the background and experience of the participants.

Day One:
	Pre-test
	The Parameters and Value of Contract Management History Contract Formation Contract Administration
	Considerations Mechanisms for Developing Bids Types of Contracts Identifying Contract Risks and Goals
	Planning for Performance Administration Plan Assessment Plan Surveillance Techniques
	The Contract Administration Team: Roles and Responsibilities Limits Ethics Personnel

Day Two:
	Initial Contract Administration Activities Post Award Activities Critical Monitoring Areas Contract Files
	Inspection and Acceptance Obligation of Both Parties Verify Compliance Receiving and Inspection Post Acceptance Rights
	Contract Modifications Types of Modifications Constructive Changes Request for Equitable Adjustment (REA) Pricing and Negotiation of Modifications
	Data Deliverables Technical Data Definitions and Parameters Progress Reports Cost Data Reports

Day Three:
	Delays in Contract Performance Excusable Delays Non-excusable Delays Compensable Delays
	Disputes and Appeals Alternate Dispute Resolution Guiding Principles
	Contract Payments
	Contract Termination Notification Requirements Appeals and Waivers Consequences Alternatives Liquidated Damages
	Contract Closeout Activities
	Post-Test

* Universal Public Purchasing Certification Council (UPPCC)

**CEU units for this workshop are granted through NIGP, which is authorized by the International Association for Continuing Education and Training (IACET), to offer courses for CEU units. To learn more about IACET and CEUs, visit www.iacet.org

Requirements of Participants to receive CEU units:

	Attendance at the entire course is required. A sign-in sheet will be available each day the class is in session. Daily sign-in is mandatory to be eligible to earn for CEU units.
	Active participation in all case studies, discussion and exercises.
	NIGP will not issue partial CEU units.
	An evaluation form must be completed and returned to the site coordinator prior to the completion of the course.

For NIGP’s complete Continuing Education Units (CEU) Policy Statement visit: www.nigp.org/educate/CEUPolicyStat.htm

Questions? Please contact education@nigp.org

The National Institute of Governmental Purchasing, Inc.
151 Spring Street, Herndon, VA 20170-5223
Phone: 703-736-8900 • Fax: 703-736-9639