Note: Required fields in Red

Chapter Name:
Current Chapter President:
Chapter Award Category:		Large Chapter category - Chapters with 201 or more members as of December 31, 2007
		Mid-Size Chapter category - Chapters with 81-200 members as of December 31, 2007
		Small Chapter category - Chapters with 80 or fewer members as of December 31, 2007
Submitted By:

Submission Guidelines:

The submission criteria for this award have changed. Please ensure that your application follows the listed format:

1. All Chapter of the Year submissions and supporting documentation shall be sent in electronic format.
   
   
   1. Email as an attachment to: chapters@nigp.org – (please specify Chapter of the Year Award Submission and/or Supporting Documentation in subject line) or
       
   2. Send your submission on a CD (preferred method) to NIGP via mail (Attention: Jennifer Steffan, 151 Spring Street, Herndon, VA 20170).
       
2. For each activity the Chapter engaged in during the past year, select the correct response in the space provided indicating that supporting documentation for the activity is included.
    
3. Include your (saved) submission form when submitting via a CD. All supporting documentation must include the Chapter’s name, and labeled which section/area it is supporting. All supporting documentation shall be identified with the section number and number of the area(s) which it supports, (Example: Section I.2, Section III.19). Any supporting documents sent without this information will not be considered for this award.
    
4. Submission criteria must document the efforts that an NIGP Chapter, individuals or groups within the Chapter framework have embarked on that directly support the mission of the institute.
    
5. Submission criteria and supporting documentation must reflect activity accomplished within the past year; January 1, 2007 – December 31, 2007.
    
6. All entries and supporting documentation must be received or post-marked by April 30, 2008. Please consider the size of your submission prior to sending it as an email attachment. NIGP cannot be responsible for last-minute entries that are too large to be received as an attachment.
    
7. Nominees shall receive a confirmation of receipt of their award submittal. If you do not receive confirmation of your award submission by May 7th, 2008, contact chapters@nigp.org. 
    

I. SERVICE TO THE PROCUREMENT PROFESSION – 30 points possible

The service to the profession area of the Chapter awards program will document and reward efforts and accomplishments for advancing the profession and sustaining excellence in public procurement. Such efforts can be documented through initiating innovative concepts in the procurement process (i.e., e-procurement, cooperative bidding arrangements, best practices), monitoring & reporting pertinent legislation (i.e., chapter task force), participating in local chapter/industry trade shows, assist/collaborate with other NIGP Chapters, Host Chapter Purchasing Month activities, and encourage and support professional certification.

I. SERVICE TO THE PROCUREMENT PROFESSION		Yes/No
FOR NUMBERS 1-6 BELOW, PLEASE PROVIDE A “YES” OR “NO” RESPONSE
1.	Initiated innovative concepts in the profession
2.	Monitoring & reporting pertinent legislation
3.	Participated in local Chapter/Industry Tradeshow
4.	Assisted/collaborated with other NIGP Chapters
5.	Chapter hosted Purchasing Month activities/events
6.	Encourages/supports Professional Certification (hosted review courses, acknowledgement of new certifications etc.)

II. SUPPORT TO THE NATIONAL INSTITUTE – 24 points possible

The service to the Institute area of the Chapter awards program will document and reward efforts that an NIGP Chapter, individuals or groups within the Chapter framework have embarked on that directly support the mission of the Institute. Points in this category are awarded to Chapters for sponsoring NIGP Seminars, Chapter offerings of professional development and networking opportunities, public display of NIGP national affiliation and participation in national Board and/or Committees and NIGP sponsored leadership training programs.
 

II. SUPPORT TO THE NATIONAL INSTITUTE		Yes/No	Numerical
FOR NUMBERS 7 BELOW, PROVIDE A NUMERICAL RESPONSE. (HOW MANY)
7.	Sponsored NIGP Seminar(s) Foundation – 3 day
	Technical – 2 day
	Topical – 1 day
FOR NUMBERS 8 – 9 BELOW, PROVIDE A NUMERICAL RESPONSE
8.	Percentage of chapter members attending NIGP Forum (# of members at Forum / total chapter members = ___ %)
9.	Percentage increase of combined, new CPPO and CPPB certifications in chapter during 2007.                  Do not include re-certifications. (Current year data(2007) – past year data(2006) / past year data(2006) = ____%)
OTHER CONTRIBUTIONS FOR NUMBERS 10 - 18 BELOW, PLEASE PROVIDE A “YES” OR “NO” RESPONSE
10.	Chapter support of NIGP through chapter member participation/involvement in national Board and committee positions, NIGP sponsored Leadership training (Symposium and Webinars).
11.	Provide Chapter speakers at National meetings, workshops, Webinars, etc.
12.	Chapter provides reciprocal link to NIGP on chapter web site
13.	Other public demonstrations of affiliation with NIGP
14.	Chapter participates in Chapter and/or Regional Visit Programs
15.	Chapter supports recruitment activities for National Members
16.	Sponsored NIGP Webinar for chapter-hosted training/event
17.	Provided article, success story, or best practice to Chapter Connection newsletter
18.	Chapter participates in Rebate Program for national agency recruitment

III. MEMBERSHIP RECRUITMENT AND SUPPORT – 20 total points available in this category

The membership recruitment and support section recognizes and rewards Chapters for their advocacy of membership in a professional trade association. Points are bestowed for recruiting new NIGP national and chapter members, persistent efforts in retaining existing members, efforts for reaching out to non-members and a written marketing plan that has measurable action items defined.
 

III. MEMBERSHIP RECRUITMENT AND RETENTION		Previous Year 12/31/2006	Current Year 12/31/2007
FOR NUMBERS 19 – 20 BELOW, PROVIDE A NUMERICAL RESPONSE.
19.	Number of Chapter Members
20.	New National agency members recruited by the chapter
FOR NUMBERS 21 - 23, PLEASE PROVIDE “YES” OR “NO” RESPONSE		Yes/No	Numerical
21.	Have Membership recruitment initiatives (member and non-member)
22.	Have Membership retention initiatives
23.	Written marketing plan with annual goals

IV. CHAPTER MEMBER SERVICES – 27 points possible

The member services section rewards a Chapter’s efforts in providing services and opportunities for members representing various public procurement entities to meet regularly to discuss local procurement issues, obtain training, and secure resources and information of common interest to advance the procurement profession. NIGP Chapter member services must demonstrate a strategic alignment and integration with NIGP member services.
 

IV. CHAPTER MEMBER SERVICES		Yes/No	Numerical
FOR NUMBERS 24 – 25 BELOW, PROVIDE A NUMERICAL RESPONSE.
24.	Number of meetings held containing educational component (non-NIGP sponsored event)
25.	Number of special meetings & networking events (Reverse Vendor Fair, Conferences, Train-the-trainer workshops, strategic planning, etc.)
FOR NUMBERS 26- 32 BELOW, PLEASE PROVIDE A “YES” OR “NO” RESPONSE
26.	Chapter conducted annual survey or member needs assessment
27.	Chapter has current, fully functional website (directory, events calendar, etc.)
28.	Chapter publishes a newsletter (electronic or paper form)
29.	Chapter foster diversity through training, partnerships, coalitions, information sharing, and/or web links, etc.
30.	Chapter produces an annual Chapter Membership Directory (electronic or paper form)
31.	Chapter has mentoring program for chapter leaders, students and/or new members
32.	Chapter has student membership program and activities

V. NIGP CHAPTER OPERATIONS MANAGEMENT – 18 points possible

In the Chapter Operations Management section, Chapters earn points for their efforts in effectively managing and documenting Chapter governance, and membership records. Chapters are rewarded for maintaining defined and documented board committee responsibilities and an all-encompassing strategic plan. Chapters can also earn points for participating in the National and Chapter awards program and providing scholarship programs for the purpose of enhancing the levels of professionalism of those responsible for the effective, efficient and ethical expenditure of public funds.
 

V. NIGP CHAPTER OPERATIONS MANAGEMENT		Yes/No	Numerical
FOR NUMBERS 33 – 38 BELOW, PLEASE PROVIDE A “YES” OR “NO” RESPONSE
33.	Chapter has a system of organized governance (committees, program chairs, taskforces, etc.)
34.	Chapter holds regular chapter, board & committee meetings
35.	Chapter has current and comprehensive strategic plan
36.	Chapter participated in national awards program
37.	Chapter has formal local awards program
38.	Chapter has formal scholarship program