Description
This position will manage the purchase card (Pcard) program, including review and approval of Pcard applications, and cardholder training, ensure compliance with all transactions, and serve as an approver for all cardholders. Will establish card profiles and maintain profiles consistent with the cardholder position Update Works and report lost/stolen Pcards, review and follow-up on declined charges. Will be responsible for the cancellation of terminated employee Pcards Coordinate with the Director on disciplinary actions taken when a Pcard is misused Responsible for the data analysis and fraud detection related to the Procurement process Woke closely with the Travel Manager on the implementation of the Travel/Pcard System being implemented in the Fall 2024 Manage implementation of the system Update desktop procedures and processes for Pcard manual Provide training documents/user guides and videos for the system Troubleshooting throughout the implementation process and ongoing Communication with users on a daily basis Stay current with existing and new policy matters of the State of Florida, Board of Governors and College regarding the acquisition of goods and services Review and approval of dynamic forms related to Pcards (new card applications and/or renewals and change requests) manage new cards through BOA Works; maintain accounts in Works; terminate accounts immediately upon notice of employee leaving College Conduct all Cardholder training Process requests for temporary Cardholder limit increases, card use exception requests Maintain FTMCARD to ensure compliance with card data and terminated cards Communicate daily to cardholders and respond to questions in a timely manner Review/approve all Pcard transactions, weekly Save all cardholder transactions and appropriate backup documentation to the shared digital files Run the weekly Sweep Report Review the monthly audit report and follow up as needed with departments Report suspected fraud or non-compliant issues immediately Respond to questions and requests for declined purchases in a timely manner Run monthly/quarterly Pcard spend and cardholder reports Serve as backup to Procurement Administrator as needed Maintain expertise by participating in the Pcard listserv, attending courses, and workshops in an effort to continuously improve and broaden knowledge of products and services.
Requirements
Minimum Qualifications 3-5 years of experience with Pcard programs or related environment Preferred Qualifications Bachelors Degree, preferred Experience with Ellucian Banner Pcard module or other ERP system Experience with Bank of America WORKS systemApplication Process
Interested Candidates should apply through the NCF.edu website - Careers https://www.schooljobs.com/careers/ncfl?keywords=procurement
Contact Info
Name: Jean Harris
Closing Date: June 1, 2024